This article walks you through the different question types available in the Prospeum questionnaire editor. Understanding each type will help you create effective and clear supplier questionnaires.
Prerequisites
- You must have permission to access and edit questionnaires in Prospeum.
Step-by-Step Instructions
Below is a detailed description of each question type, which you can find in the right-hand sidebar under Available Fields.
1. Single Choice
This type is ideal for Yes/No questions or any other question that has only two possible answers (e.g., True/False).
- Action: Click on Single Choice.
- Configuration: In the pop-up window, you can customize the labels for the two answer options (defaults are "Yes" and "No").
- Use Case: "Are you ISO 9001 certified?"
2. Multiple Choice
Use this type when you want the supplier to be able to select one or more options from a list.
- Action: Click on Multiple Choice.
- Configuration:
- Enter an answer option into the Add dropdown option field.
- Click the green plus button to add the option to the list. Repeat for all desired options.
- Click the red delete button next to an option to remove it.
3. Date Selection
This question type provides a simple calendar picker for the supplier to specify a date.
- Action: Click on Date picker.
4. Number
Requests a numerical value. You can specify whether to allow integers or decimals.
- Action: Click on Number.
- Configuration: In the Type dropdown menu, choose between:
- Integer: Allows whole numbers only.
- Number: Allows numbers with decimals.
5. Single Choice (Radio Style) & Dropdown Selection
Both types allow the supplier to select only one answer from multiple options. The difference is in the presentation.
- Single Choice (Radio Style): Displays all options directly as clickable radio buttons. The configuration for adding and removing options is the same as for Multiple Choice.
- Dropdown Selection: Displays the options in a dropdown menu. This is useful for saving space when there are many options.
6. Single-Line & Multi-Line Text
These types are used for open-ended text responses.
- Single-Line Text: Ideal for short information like names, IDs, or brief comments.
- Multi-Line Text: Suitable for longer descriptions or explanations.
- Configuration: For both types, you can set a maximum character count in the Maximum scope field to limit the response length.
7. User-defined Table
Allows you to create a fully customizable table to request structured data.
- Action: Click on User-defined Table.
- Configuration:
- Set the Fixed number of rows.
- For each column, define a name and the Input Type (e.g., Single Line Text, Date Selection).
- Add or remove columns using the blue Add Column button.
8. Document & Certificate
These question types prompt the supplier to upload a file.
- Action: Click on Document or Certificate.
- Configuration: You can optionally select a specific Document Class or Certificate Class from the dropdown menu to specify the request (e.g., "Safety Data Sheet" or "ISO 9001").
Pro-Tips & Special Formats
- Special Formats: Prospeum offers specialized question types for regulatory requirements, such as REACH Substances, Manufacturer List, Open Table, Time-related Number, and Time-related Currency.
- Recommendation: As these are specialized formats, it is recommended to use them in coordination with the Prospeum Support Team to ensure they are configured correctly for your use case.